Making a difference, one student at a time.

School Policies & Procedures

Students are expected to work hard and achieve according to their potential. They are expected to behave in a manner which shows respect for the rights and property of others, whether children or adults. They are expected to treat all other people the way they would like to be treated by them.
School Policies and Procedures:

All children are expected to attend school every day. They should arrive on time for morning (before 7:50 A.M.) and afternoon (before 12:40 P.M.) classes unless they have a valid reason.

If your child is late for school:

When arriving after the call-in bell has rung, all students must report to the office for a late slip before going to class.

If your child is absent from school:

In the interest of your child’s safety, please phone the school by 8:30 a.m. if your child is absent.

When returning to school following an absence, all students must bring a written note to their teacher explaining the valid reason and signed by their parent or guardian.

Code of Behaviour at School

At Sinclair Laird, all students agree to behave in a courteous and respectful manner at all times, towards all adults and other students.

They must:

  • Be punctual.
  • Be honest.
  • Bring all books, materials and assignments to school every day.
  • Wear the school uniform.
  • Walk, don't run in the hallways and classrooms.
  • Leave their gym running shoes at school.
  • Be polite. Say “Please”, “Thank you”, “Excuse me”, “May I?”, “I’m Sorry”.
  • Listen when others are speaking.
  • Behave properly. No name calling, no put downs and no answering back.
  • Trading/gaming cards, portable gaming devices (Nintendo 3DS, PS Vita, iPod Touch) or any other toys or any harmful objects to school.
  • Respect other people’s and the school’s property.
  • Never bully, play-fight or harm other students.
  • Respect the rules of the lunchroom.
  • Follow all the school bus rules.
  • Never engage in any type of cyber-bullying. 


When a student has a problem, he or she should immediately speak to an adult (bus driver, teacher, lunch monitor, principal) who is looking after him or her.

If students do not fulfill their aforementioned responsibilities, there will be one or more consequences based on the severity of their actions:

  • A verbal reprimand;
  • Detention;
  • Parental contact (note or phone call);
  • Removal of privileges;
  • Intervention of Student Services or Social Services;
  • A teacher/student conference;
  • An administration/student conference;
  • An administration/teacher/parent conference;
  • Incident report;
  • In-school suspension;
  • Suspension.
Health and Illness

Please co-operate with our school nurse, and help us keep our students healthy by taking note of the following policies and procedures:

If your child is sick or injured:

  • Do not send him/her to school. Keep your child at home until he/she is no longer infectious or until the school nurse gives authorization for the child to return to school.
  • A slight fever at any time may be a symptom or signal that the child is suffering from illness or infection. Keep your child at home and consult your doctor, clinic or hospital immediately.
  • If the school nurse sends home a questionnaire, makes any suggestions or arranges an appointment, please treat this seriously, as it concerns the health of your child.
  • The school nurse should be told of any serious illness in your child's medical history.
  • A letter from a doctor is required after any prolonged absence due to illness authorizing the child's return to school and stating the nature of illness.

Administration of medicine or drugs to a student:

Should your child have to take medication at school, it must come to the office in the original container with the doctor's instructions as well as a signed waiver form from you to enable us to administer it.

Lice Policy:

  • If a teacher suspects a child has lice, the child will be sent to the office to be checked. If this child has siblings, the siblings will also be checked.
  • Once the child has been checked and the child has lice or nits, the child will be given a letter with proper instructions to solve the problem and be sent home.
  • After parents/guardians have taken the measure to solve the problem, the child should return to school the following day with his/her parents. The child will be checked again and if the problem has not been solved, the child will go back home with his/her parents.

If there are too many children with lice at one time and we cannot get in touch with their parents in order to send them home, then the children will remain at school in the office and be given a letter. They should return to school the following day with their parents, as mentioned above.


Homework will be assigned regularly to students in grades 1 through 6 on a daily basis according to the following schedule:

  • Cycle I (Grades 1 & 2) approximately 20-30 minutes per night.
  • Cycle II (Grades 3 & 4) approximately 45 minutes per night.
  • Cycle III (Grades 5 & 6) approximately 1 hour per night.

As children work at different rates of speed, some students may have more homework if they also have daily class work to complete at home.

  • Parents will be informed when their child has not been completing his/her homework to the teacher's satisfaction.
  • Parents should schedule a routine time for the homework to be done. Homework should be done in an environment which is quiet, well lit, comfortable and free from distractions such as television, family conversation etc.
  • Parents should check their child’s Agenda book daily to see what homework is to be done and then check the work to see that it is completed.
  • If requested to do so by the teacher or principal, the parent should sign the homework notebook after the work is completed.
Bus Safety

Students must follow the rules set by the bus driver, the bus company and the School Board. Students who misbehave on the school bus may be given a written notices or even suspended. In case of suspension, a student must be transported to school. The following Bus Safety Rules must be followed:

  • Students must have their bus passes at all times when boarding the bus.
  • The bus pass must be easily visible to the bus driver.
  • Line up, wait for the bus to come to a complete stop, and then board the bus.
  • Do not loiter on the steps of the bus or in the aisles. When you're on the bus, sit in your seat and stay there for the duration of the journey.
  • While you are seated, your feet must be in front of you; never in the aisle.
  • Nothing is to be thrown around the bus at any time; it's dangerous for the children and obstructs the driver's view.
  • Arms, hands and heads stay inside the bus at all times.
  • Loud noises, shouting, swearing and actions of this nature are not allowed.
  • Throwing things out of the bus windows is not allowed.
  • When you get off the bus, take your time and get off in an orderly manner.
  • All sports equipment such as skates must be kept in a vinyl bag.
Peanut and Food Alergies

As providing a safe environment for our students is a major concern, we wish to remind all parents that a peanut/nut free environment cannot be guaranteed in our school as complete avoidance of all allergens is not possible.

Students at risk of anaphylactic reactions should only eat food prepared from their home. They should refrain from buying food from outside suppliers (hot lunch programs, fundraising pizza lunches) or school cafeterias and from consuming food offered through nutritional support programs. Although peanuts or nut products are not used in the preparation of the meals/snacks in these suppliers’ production kitchens, cross-contamination may have occurred on site, in transit or at the original source of the primary ingredients (e.g. Plant X producing chicken nuggets as well as products containing nut/peanut derivatives).

Furthermore, please take particular note that:

  • Peanut or nut free labeling is not government regulated, since the presence of peanuts or nuts cannot be tested.
  • A list of ingredients free of peanuts/nuts does not equal safe, since “May contain traces of peanuts/nuts” labeling is not mandatory or controlled. Consequently, it it is not possible to reduce the risk to zero and to create a peanut/nut free environment.

Therefore, no packaged/processed food can be guaranteed as peanut/nut free. To prevent accidental exposure to peanuts or nuts, all parents should prioritize fruits and vegetables and milk products as snacks and desserts.

School Uniform and Dress Code

Students are to come to school dressed in the school uniform, which is as follows:


  • Navy blue slacks
  • Short-sleeved royal blue shirt (warm weather)
  • Long-sleeved royal blue turtleneck or long-sleeved white shirt (cold weather)


  • Navy blue slacks, tunic or skirt.
  • Short-sleeved white or royal blue blouse (warm weather)
  • Long-sleeved royal blue polo or turtleneck (cold weather)
  • Long-sleeved white or royal blue blouse (cold weather)


  • Navy blue sweatshirts, sweatpants or cardigans
  • Shoes must be worn indoors at all times.

Outdoor Clothing and Boots:

  • In the winter, outdoor boots and clothing must be left in the hall lockers and are not to be worn in class. Students should have an indoor pair of shoes for use in class.

Gym Uniform:

  • Students are to wear navy blue shorts/track pants and white t-shirts with clean running shoes to gym class. Jeans are NOT permitted.

Labelling of clothes:

Please have your child’s name on each piece of clothing. This applies to t-shirts, blouses, sweaters, jackets, boots, gloves, etc. When new articles are bought they should be marked before being worn to school. Our “Lost and Found” is over-flowing with unmarked clothes.

Uniform supplier:

MONI Factory Outlet
700 Hodge Suite 215
Ville-Saint-Laurent, QC H4N 2V2
(514) 273-2544

Consequences for Violating the Rules

The following consequences are in effect for students who violate any Rules of Conduct and Safety:

  1. Discussion, reprimand and warning
  2. Written report
  3. Communication with parents written assignment related to the action
  4. School detention
  5. Loss of recreational activities
  6. Case conference with parents
  7. Pay for damage, where appropriate
  8. In-school suspension
  9. Out-of-school suspension
Lunch Supervision

Lunch period begins at 11:55 A.M. and ends at 12:50 P.M. Lunch supervision is provided by monitors hired for this purpose.

If your child remains at school during the lunch period:

Parents must pay an annual supervision fee, this fee is set every school year at the beginning of the year. Students who have not had their fees paid by September 3rd will be sent home for lunch. They will not be allowed to stay at school for the lunch period and should return to school at 12:40 P.M.

Report Cards

Formal report cards will be issued on three occasions and progress reports on one occasion each school year year.

As the need arises, teachers and the principal will be pleased to confer with parents. A note sent to the school requesting an interview will permit the selection of a convenient time and date.

Any parent wishing to speak to a teacher for any reason must see the principal first unless an appointment has been confirmed in advance.

All parents should report to the office before proceeding to the classroom even when appointments have been made.